Finance onboarding meeting

 

Notify NumFOCUS as soon as you receive confirmation of funding. Finance will set up an onboarding meeting to review the new funding. During this onboarding, Finance will review the following items with you to ensure your new grant's success: 

NumFOCUS Post-Award Grant Checklist

1. Award Notification & Review

·   Review the Notice of Award (NOA) or grant agreement

·   Confirm award amount, start and end dates, and any special terms

·   Share the award letter with relevant staff (finance, program leads, etc.)

·   Acknowledge receipt of the award to the funder if required

2. Compliance & Agreement Setup

·   Sign and return the grant agreement

·   Confirm internal requirements if applicable

·   Review and document compliance requirements (e.g., federal regulations, data use agreements, etc.)

·   Enter grant information into internal tracking systems (e.g., CRM, grants database)

3. Budget & Financial Setup

·   Create or update internal budget aligned with grant terms

·   Set up a restricted fund or cost center in the accounting system

·   Review and assign allowable costs, cost-sharing commitments, and indirect costs

·   Schedule regular financial reporting timelines

4. Project Launch & Communication

·   Schedule project kick-off meeting with all stakeholders

·   Clarify roles and responsibilities

·   Develop or update a work plan or project timeline

·   Notify the NumFOCUS communications/marketing team for publicity (if appropriate)

5. Fund Disbursement & Procurement

·   Confirm payment schedule from funder (reimbursement vs. upfront)

·   Review procedures for purchasing and subcontracting

·   Collect W-9s and set up vendors/contractors

 

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For further assistance please submit a ticket or email [email protected]. If you have any additional questions, do not hesitate to contact us.